Year Round Employment

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Open Positions

We are currently accepting applications for an Operations / Development Assistant. 

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Job Description

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Summary

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The Black Hills Playhouse operates offices in Rapid City, Sioux Falls, and in Custer State Park. The Operations Assistant provides administrative and program support in the Rapid City Office to ensure efficient operations for the 75-year-old not-for-profit theatre and provides administrative support for executive staff. This person is responsible for confidential and time-sensitive materials in the course of their work. They may direct and lead the work of others and are expected to rely on experience and judgment to plan and accomplish goals that support the strategic plan of the organization.

Responsibilities

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OFFICE SUPPORT

• Answer and direct company phone calls and emails

• Maintain contact lists and databases

• Produce and distribute correspondence letters and forms

• Maintain equipment inventories and manage preventative maintenance

• Administrative duties such as filing, computer work, scanning, copying as needed

• Provide support for board and committee meetings as requested

• Ability use Excel to sort and analyze data

FINANCIAL DUTIES

• Work with bookkeeper to keep bills paid and organized

• Maintain financial filing system

• Create deposits and invoices in Quickbooks Online

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FUNDRAISING SUPPORT

• Enter donations into Arts People database, produce thank you letters

• Provide logistical support at fundraising events

• Generate reports from accounting, tickets system, and fundraising software programs

PROGRAM SUPPORT

• Learn Arts People database and reservation system

• Customer service support for package sales and reservations

• Assist with production of flyers, programs, and marketing materials as requested

• Social media support as requested

OTHER DUTIES AS ASSIGNED

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Qualifications

• An independent, self-starter who works well with donors and customers

• Enthusiastic, strong interpersonal skills, proactive thinker, and the ability to work within a team

• Ability to prioritize and manage multiple responsibilities and tasks with attention to detail

• Experience in Word, Excel, Google Suite, Quickbooks and database software preferred

• Strong written and verbal communication skills

• Tactful, diplomatic, and able to maintain confidentiality for sensitive information

• B.A. degree(s) or equivalent life/work experience preferred

• Knowledge and appreciation of performing arts preferred

• Willing to train, BIPOC applications encouraged

Reports to: Executive Director

Hours: This position is designed for 40+ hours/wk. Due to the nature of the role, considerable flexibility will be required as to the pattern of the work. Evening and weekend work and some travel may be involved

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Benefits: include paid time off and sick leave, flexibility to maintain work/life balance as possible, ability to attend regional performing arts events, Health Reimbursement Account

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Job Type: Full-time

Salary Range: $32,000.00 to $35,000.00 /year DOE

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