Available Positions

We are currently accepting applications for an Operations Assistant.

Operations Assistant

Summary

The Black Hills Playhouse operates offices in Rapid City, Sioux Falls, and in Custer State Park. The Operations Assistant provides administrative and program support in the Rapid City Office to ensure efficient operations for the 75-year-old not-for-profit theatre and provides administrative support for executive staff. This person is responsible for confidential and time-sensitive materials in the course of their work. They may direct and lead the work of others and are expected to rely on experience and judgment to plan and accomplish goals that support the strategic plan of the organization.

Responsibilities

OFFICE SUPPORT

Answer and direct company phone calls and emails
Maintain contact lists and databases
Produce and distribute correspondence letters and forms
Maintain equipment inventories and manage preventative maintenance
Administrative duties such as filing, computer work, scanning, copying as needed
Provide support for board and committee meetings as requested

FINANCIAL DUTIES

Work with bookkeeper to keep bills paid and organized
Maintain financial filing system
Create deposits and invoices in Quickbooks Online
Generate reports from accounting, tickets system, and fundraising software programs

FUNDRAISING SUPPORT

Enter donations into Arts People database, produce thank you letters
Provide logistical support at fundraising events

PROGRAM SUPPORT

Learn and manage Arts People database and reservation system
Customer service support for package sales and reservations
Assist with customer service training for seasonal workers
Assist with production of flyers, programs, and marketing materials as requested
Social media support as requested

OTHER DUTIES AS ASSIGNED

Qualifications

An independent, self-starter who works well with donors and customers
Enthusiastic, strong interpersonal skills, proactive thinker, and the ability to work within a team
Ability to prioritize and manage multiple responsibilities and tasks with attention to detail
Experience in Word, Excel, Google Suite, Quickbooks and database software preferred
Exceptional written and verbal communication skills
Tactful, diplomatic and able to maintain confidentiality for sensitive information
B.A. degree(s) or equivalent life/work experience preferred
Knowledge and appreciation of performing arts preferred

Reports to: Executive Director

Hours: This position is designed for 40+ hours/wk. Due to the nature of the role, considerable flexibility will be required as to the pattern of the work. Evening and weekend work will be involved when events require it.

Benefits: include paid time off and sick leave, flexibility to maintain work/life balance as possible, ability to attend regional performing arts events, may negotiate a % towards health benefits depending on personal situation.

Job Type: Full-time

Salary Range: $32,000.00 to $35,000.00 /year DOE